SUMMARY OF MINUTES OF THE  PINE COUNTY BOARD MEETING

Regular Meeting 

Tuesday, August 17, 2021 - 10:00 a.m.

North Pine Government Center, 1602 Hwy. 23 No., Sandstone, Minnesota

Chair Steve Hallan called the meeting to order at 10:00 a.m.  Present were Commissioners Josh Mohr and Terry Lovgren.  Also present were County Administrator David Minke and County Attorney Reese Frederickson. Due to out-of-town commitments, Commissioner Matt Ludwig and Commissioner J.J. Waldhalm joined the meeting via interactive technology, pursuant to Minnesota Statute 13D.02. Commissioners Ludwig and Waldhalm were seen and heard at the meeting via electronic means, at locations open and accessible to the public, and participated as follows:  

Commissioner Ludwig:  Staybridge Suites, 2350 Commerce Drive NW, Rochester, MN 55901

Commissioner Waldhalm: 315 Aspen Circle, Valdez, AK  99686

The public was invited to join the meeting in person, by phone, by WebEx or watch via live stream on YouTube. 

The Pledge of Allegiance was said.

Chair Hallan called for public comment.  There was no public comment.

Motion by Commissioner Ludwig to adopt the amended Agenda. Second by Commissioner Lovgren.  A Roll Call vote was called by Chair Hallan.  Motion carried 5-0.

Motion by Commissioner Lovgren to approve the Minutes of the August 3, 2021 County Board Meeting and Summary for publication.  Second by Commissioner Mohr.  A Roll Call vote was called by Chair Hallan.  Motion carried 5-0.

Minutes of Boards, Reports and Correspondence

Pine County Housing and Redevelopment Authority (HRA) Regular Meeting Minutes – June 23, 2021

2020 Annual Disclosure Report of Tax Increment Districts: City of Sandstone and City of Pine City 

Pine County Chemical Health Coalition Minutes – August 9, 2021

Motion by Commissioner Mohr to acknowledge the Minutes of Boards, Reports and Correspondence. Second by Commissioner Lovgren.  A Roll Call vote was called by Chair Hallan. Motion carried 5-0.

Motion by Commissioner Lovgren to approve the amended Consent Agenda. Second by Commissioner Mohr. A Roll Call vote was called by Chair Hallan.  Motion carried 5-0

Fund                 July 31, 2020

July 31, 2021 Increase/Decrease

General Fund    5,379,413

7,437,675          2,058,263

Health and Human Services Fund

1,858,7742,846,082     

987,308

Road and Bridge Fund 

6,489,061   6,499,761      10,700

COVID Relief3,554,864

2,854,136(700,728)

Land Management Fund

1,396,6761,715,004

318,329

Self InsuranceN/A  

573,945573,945

TOTAL (inc non-major funds)

22,296,60524,534,585

2,237,980

Approve the July 2021 disbursements and claims over $2,000.

Approve Resolution 2021-60 authorizing Cheryl Paul, former owner, to repurchase the property described as 58931 Rutabaga Road, Sandstone (PID 20.0341.000) on a 4-year contract.  

Approve a temporary liquor license for Finlayson/Giese Sportsman’s Club for an event on September 5, 2021 at the Sportsman’s Club property, 70172 Norway Spruce Road, Finlayson, MN. 

Approve the corrected expense forms for Commissioners Hallan and Waldhalm, and approve the submitted expense forms for Commissioners Mohr, Lovgren and Ludwig.

Approve the promotion of Deputy Josh Matson to the position of Sergeant, effective August 29, 2021, $38.16 per hour, Grade 12, Step 10.  

Approve Zoning and Solid Waste Office Support Specialist Erin Hoxsie to take an unpaid leave of absence, pursuant to AFSCME, AFL-CIO Road and Bridge Unit contract, Article VIII, Section J, from September 10, 2021 through September 16, 2021, which includes five work days.

Approve the hiring of part-time Hazardous Waste Recycling Attendant James Melvin, effective August 18, 2021, pending successful  medical examination for working with hazardous waste.  Non-union, FLSA non-exempt, Grade 1, $15.47 per hour.

Approve Environmental Technician Jeremy Williamson to attend the Basic Wetland Delineation and Regulation Course.  Total cost: $755.  

Approve any commissioner who desires to attend the AMC Fall Policy Conference. Registration:  $250 per attendee; Lodging: $149 per night; Meals: $34 per day. 

Approve Child Supper Supervisor Jodi Blesener, Child Support Officers Yvette Weis and Tiffanie Anderson, and Child Support Office Support Specialist Donna Olsen to attend the virtual MN Family Support and Recovery Conference. Total cost: $400.  

Ordinance 2021-43, Amending the County Land Use Ordinances – Public Hearing

Land and Resources Manager/Zoning Administrator Caleb Anderson provided an overview of  Ordinance 2021-43 and the proposed amendments to the Kettle River Wild and Scenic River Ordinance and the Shoreland Management Ordinance.

A. Kettle River Wild and Scenic River Ordinance: include vacation rental by owner (VRBO) usage along the Kettle River through a conditional use permit.  

B. Shoreland Management Ordinance: (i) clarify standards for permitting guest quarters in accessory buildings; (ii) clarify language for when structures may have an altered ordinary high water level (OHWL) setback due to the presence of structures on both adjacent lots; (iii) variance mitigation requirements for expansion of structures that do not conform to the OHWL setback requirement of the ordinance; (iv)  shoreland map amendments near First Lake, Devils Lake, and Unnamed Basin 58-146; (v) amend minimum lot widths for recreational and general development lakes with public sewer; (vi) additional standards for riprap and beach sand blank installation; (vii) additional language for nonconforming uses, to align with state requirements; and (viii) requirement for mitigation and scoring of the mitigation when applying for a variance.

Chair Hallan opened the public hearing at 10:46 a.m. Sand Lake Resort owner Mark Lambert stated his opposition to the mitigation point activities scale/points allotment.  Ailene Croup stated her concern that the proposed shoreland management ordinance amendments would discourage commercial business within the county.  There being no additional comment, Chair Hallan closed the public hearing at 11:00 a.m.  

Discussion of clarification and re-evaluation of the mitigation point system took place. The proposed amendment does not change when or if a variance is required.  The proposed amendment requires the applicant propose mitigation measures to achieve a score of at least 100 on the point system.  In addition to the point system, the applicant must meet the other ordinance and statute requirements to get a variance.

Motion by Commissioner Waldhalm to refer the shoreland ordinance amendment back to the Zoning Board for review/clarification on the mitigation point system, and bring back to the county board for reconsideration.  Second by Commissioner Lovgren.  A Roll Call vote was called by Chair Hallan.  Motion carried 5-0.  

Memorial Forest Ordinance – Public Hearing

County Auditor-Treasurer Kelly Schroeder provided an overview of the Memorial Forest Ordinance.  The county has worked to increase public access and use of the memorial forest lands.  The proposed ordinance is intended to reduce impacts to the forest by regulating uses such as tree cutting, placement of permanent structures, excavation, and long-term camping.  

Chair Hallan opened the public hearing at 11:29 a.m. Ailene Croup stated she would like lands removed from the Memorial Forest and sold, to be put back on the tax rolls.  There being no additional comment, Chair Hallan closed the meeting at 11:32 a.m. Commissioner Waldhalm stated he would also like to see land removed from the Memorial Forest and placed back on the tax rolls.  Commissioner Lovgren stated this ordinance is to address protection of the lands that are currently included in the Memorial Forest.

Motion by Commissioner Lovgren to adopt Pine County Ordinance 2021-59, Memorial Forest Ordinance, and summary for publication. Second by Commissioner Mohr.  A Roll Call vote was called by Chair Hallan.  Motion carried 5-0.

Local Option Sales Tax for Transportation/Sales Tax Projects 2022-2035 – Public Hearing

County Engineer Mark LeBrun stated effective January 1, 2017 the board authorized a 0.5% sales tax for funding identified road and bridge improvements.  The current 0.5% sales tax collection will cease upon collection of $8,450,000, or December 31, 2026, whichever occurs sooner.  At the current collection rate, the tax will end in approximately three years.  LeBrun stated Resolution 2021-61 would end the current sales tax collection on December 31, 2021 and would start a new 0.5% sales tax collection on January 1, 2022.  The new sales tax collection will cease upon collection of $17,400,000 or December 31, 2035, whichever occurs sooner.

Chair Hallan opened the public hearing at 11:41 a.m.  Ailene Croup stated her support for the new 0.5% sales tax collection dedicated to roads.  There being no additional comment, Chair Hallan closed the public hearing at 11:42 a.m.  County Administrator David Minke suggested a title modification to Resolution 2021-61 to reflect “Resolution Establishing a New Sales Tax for Pine County And Rescinding the Existing Sales Tax”.

Motion by Commissioner Ludwig to adopt Pine County Ordinance 2021-61, Resolution Establishing a New Sales Tax for Pine County And Rescinding the Existing Sales Tax. Second by Commissioner Lovgren. A Roll Call vote was called by Chair Hallan. Motion carried 5-0.

Personnel Committee Report

Commissioner Mohr provided an overview of the Personnel Committee which met on August 9, 2021. The Personnel Committee made the following recommendations:

A. Health & Human Services

i. Acknowledge the retirement of Office Manager Janet Schumacher, effective September 30, 2021, and approve backfill of the position and any subsequent vacancies that may occur due to internal promotion or lateral transfer.

ii. Acknowledge the resignation of Social Worker Amanda Manley, effective October 7, 2021, and approve backfill of the position and any subsequent vacancies that may occur due to internal promotion or lateral transfer.

B. Administration

i. Incorporate the Right to Access Public Data policy into the full Pine County Policies and Procedures manual.

Motion by Commissioner Mohr to approve the recommendations of the Personnel Committee. Second by Commissioner Ludwig. A Roll Call vote was called by Chair Hallan.  Motion carried 5-0. 

Economic Development Committee Report

Motion by Commissioner Mohr to approve the hiring of Hometown Fiber LLC as the county broadband consultant and request the county attorney draft a Professional Services Agreement based on the proposal in the amount of $48,778; to be funded through a Blandin grant and ARPA funds.  Second by Commissioner Lovgren. A Roll Call vote was called by Chair Hallan.  Motion carried 5-0.

Motion by Commissioner Mohr to allocate up to $851,200 to Lakes & Pines for the Countywide Building Rehabilitation Program to be funded with ARPA funds.  Request the county attorney to draft a Professional Services Agreement based on the proposal.  Second by Commissioner Lovgren.  A Roll Call vote was called by Chair Hallan. Motion carried 5-0.

Motion by Commissioner Mohr to establish a Study Committee. Second by Commissioner Mohr. A Roll Call vote was called by Chair Hallan. Motion carried 5-0.

Chair Hallan called a break for lunch at 12:45 p.m.

The meeting reconvened at 1:17 p.m.

2022 Budget Discussion – Auditor/Treasurer Kelly Schroeder

A. 2022 Preliminary Budget

Auditor-Treasurer Kelly Schroeder presented the 2022 Preliminary Budget and provided an overview of revenue and expenses based on the initial department requests. Based on the initial revenue projections and department requests, the gap is $1,520,680, which would require $1,418,881 levy dollars (7.1% levy increase) to balance the 2022 budget.

B. Preliminary Departmental Budget Request

Auditor-Treasurer 

Planning / Zoning / Solid Waste 

Assessor / Recorder

801 Non-departmental

Fund 22 (Land)

Fund 39 (2015A G.O. Jail Bonds)

Fund 40 (2012 G.O. Courthouse Bonds)

Fund 41 (2017A G.O. CIP Bonds)

Motion by Commissioner Mohr to close the meeting in accordance with Minnesota Statutes 13D.03 to consider negotiation strategies and develop, discuss and review labor negotiation proposals for negotiations with the Correction Officer/Dispatch Unit represented by AFSCME, conducted pursuant to Minnesota Statutes 179A.01 to 179A.25.  Second by Commissioner Lovgren.  A Roll Call vote was called by Chair Hallan.  Motion carried 5-0.

The meeting was closed at 2:38 p.m. Present were Commissioners Hallan, Mohr, Lovgren, Waldhalm and Ludwig; County Administrator David Minke; County Attorney Reese Frederickson; Jail Administrator Rod Williamson; and Human Resources Manager Jackie Koivisto.  Hallan, Mohr, Lovgren, Minke and Frederickson were present in the meeting room.  All others joined via electronic means.

The closed session adjourned at 3:18 p.m.

The open session reconvened at 3:20 p.m.

With no further business, Chair Hallan adjourned the meeting at 3:21 p.m. The next regular meeting of the county board is scheduled for Tuesday, September 7, 2021 at 10:00 a.m., Board Room, Courthouse, 635 Northridge Drive NW, Pine City, Minnesota.

Stephen M. Hallan, Chair

Board of Commissioners

David J. Minke,

Administrator

Clerk to County Board of Commissioners

The full text of the board’s Minutes are available at the County Administrator’s Office and the county’s website (www.co.pine.mn.us). Copies may also be requested from the administrator’s office.

Published in the Pine City Pioneer Sept. 16, 2021


MINUTES OF PINE COUNTY BOARD MEETING

SPECIAL MEETING 

and 

COMMITTEE OF THE WHOLE/BUDGET COMMITTEE

August 24, 2021 – 9:00 a.m.

Pine County Courthouse, Pine City Minnesota

Chair Steve Hallan called the meeting to order at 9:00 a.m. Present were Commissioners Josh Mohr, Terry Lovgren, and J.J. Waldhalm. Also present were County Administrator David Minke, County Attorney Reese Frederickson, and County Auditor-Treasurer Kelly Schroeder. Due to an out-of-town commitment, Commissioner Matt Ludwig joined the meeting via interactive technology, pursuant to Minnesota Statute 13D.02. Commissioner Ludwig was seen and heard at the meeting via electronic means and participated from Staybridge Suites, 2350 Commerce Drive NW, Rochester, MN 55901, a location open and accessible to the public.

The public was invited to join the meeting in person, by phone, by Zoom or watch via live stream on YouTube. 

Chair Hallan asked for revisions to the agenda.  There were none.

Motion by Commissioner Lovgren to approve the agenda. Second by Commissioner Waldhalm. A Roll Call vote was called by Chair Hallan:  District 1-Chair Hallan/Aye; District 2-Commissioner Mohr/Aye; District 3-Commissioner Lovgren/Aye; District 4-Commissioner Waldhalm/Aye; District 5-Commissioner Ludwig/Aye. Motion carried 5-0.

The county board received presentations as to department budget status and requests from the following:

Court Administration — Court Administrator Amy Willert

County Attorney — County Attorney Reese Frederickson

— Law Library 

— County Attorney’s Office 

— County board considered the need for additional legal assistant staffing

— Victim Services

Soil & Water Conservation District  — District Manager Paul Swanson — Requesting $4,879 increase.

Extension — Regional Director Susanne Hinrichs

— Hiring of 4-H Coordinator (due to resignation) $76,949

—Requesting to increase agricul-ture educator from a .5 FTE (shared position with Isanti County) to either a .75 FTE ($63,750) or 1.0 FTE ($85,000)

 • Current ag educator position is .5 FTE Pine County and .4 FTE Isanti County.  County Administrator Minke will follow up with Isanti County.

— Software:  $300

— Requesting ARPA funds of $25,000 per year for 2022, 2023, and 2024 to collaborate with HHS for mental health services for schools, agencies and community members

Chair Hallan called a recess at 10:05 a.m.

The meeting reconvened at 10:12 a.m.

Veterans—Social Services Supervisor Barbara Schmidt

— No increase requested

Health & Human Services —Health & Human Services Director Becky Foss

—Additional staff request:  Income Maintenance -- eligibility worker

—Additional staff request:  Social Services Nurse (caseload size for 65+)

—Additional staff request: Child Protection Social Worker/proposed fill halfway through 2022. This has been a position which has been left vacant for the last year.

—Funds necessary to balance HHS budget:  $92,265

Sheriff’s Office/Jail—Jail Administrator Rod Williamson

— Jail Operations

•Budget revenue has decreased significantly.

•Personnel budgeted at 95%

—Court Security

­—Sentence to Service (program eliminated in 2021)

Sheriff’s Office — Sheriff Jeff Nelson

— Operations

•The request includes addition of a lieutenant position ($113,000)

•Additional camera / $26,000

•Additional radios/2 mobile, 2 portable

—Boat & Water

—Snowmobile Safety

—ATV Grant

—Gun Permits (commissioners requested additional information on the use of permit fees)

—Canine Unit

—Gun Range

—Civil Defense

Sheriff’s Office — Office Manager Denise Baran

—Dispatch 

—Enhanced 911

Chair Hallan called a recess at 12:19 p.m. for lunch

The meeting reconvened at 1:20 p.m.

Sheriff Jeff Nelson recognized the 30-year anniversary of the line-of-duty death of Deputy Michael Morrow who was killed during a traffic stop on August 24, 1991.

The following presented their budget status and requests:

Pine County Historical Society — Historical Society Present Larry Helwig

—Requesting $25,000 appropriation

The next Special Meeting-Committee of the Whole (Budget) meeting is scheduled for Tuesday, August 31, 2021, at 9 a.m., Board Room, Courthouse, Pine City, Minnesota.

With no further business, the meeting adjourned at 2:07 p.m.

Stephen M. Hallan, Chair

Board of Commissioners

David J. Minke, 

County Administrator

Clerk to County Board

Published in the Pine City Pioneer Sept. 16, 2021


MINUTES OF PINE COUNTY BOARD MEETING

SPECIAL MEETING 

and 

COMMITTEE OF THE WHOLE/BUDGET COMMITTEE

August 31, 2021 – 9:00 a.m.

Pine County Courthouse, Pine City Minnesota

Chair Steve Hallan called the meeting to order at 9:00 a.m.  Present were Commissioners Josh Mohr, Terry Lovgren, and J.J. Waldhalm.  Also present were County Administrator David Minke and County Auditor-Treasurer Kelly Schroeder.  Due to an out-of-town commitment, Commissioner Matt Ludwig joined the meeting via interactive technology, pursuant to Minnesota Statute 13D.02.  Commissioner Ludwig was seen and heard at the meeting via electronic means and participated from Staybridge Suites, 2350 Commerce Drive NW, Rochester, MN 55901, a location open and accessible to the public.

The public was invited to join the meeting in person, by phone, by Zoom or watch via live stream on YouTube.

Chair Hallan requested the following revisions to the agenda: 

Additional Information:  Probation, and Levy Impact Comparison Spreadsheet

Motion by Commissioner Waldhalm to approve the agenda.  Second by Commissioner Lovgren.  A Roll Call vote was called by Chair Hallan:  District 2-Commissioner Mohr/Aye; District 3-Commissioner Lovgren/Aye; District 4-Commissioner Waldhalm/Aye; District 5-Commissioner Ludwig/Aye; District 1-Chair Hallan/Aye.  Motion carried 5-0.

The county board received presentations as to department budget status and preliminary requests from the following:

Pine County Agricultural Society (Fair)— Fair Board President Pete Leibel was unable to attend.

— The county appropriated $10,000 in 2021

Building Maintenance/Highway — Mark LeBrun

—Requesting a property tax levy of $654,110 (an increase of $36,974 from 2021) for Building Maintenance and $2,179,821 (an increase of $200,000 from 2021) for Public Works

—Includes 32 positions (proposed budgets include a 2.0% COLA, step increases and 6% health insurance premium increase)

—$770,000 for fleet vehicle/equipment purchases (6 marked squads, 6 fleet vehicles, 1 tandem truck, 1 survey truck, 1 tractor)  The budget includes an additional $100,000 for vehicle acquisition and $100,000 for vehicle maintenance.

—$25,000 — Building Fund allocation

Road and Bridge/Public Works:  State and County funding for $9,250,000 in construction projects

County Probation — Probation Director Terry Fawcett

—Tax levy request of $76,556 (10.8% 2022 budget increase request from 2021), including $57,931 in personnel costs 

—No new personnel request

Information Technology — IT Manager Ryan Findell

—Tax levy request $160,819 (21% 2022 budget increase request from 2021),

—Increases in computers, repair and maintenance and cost shift to IT from Recorder funds.

Chair Hallan called a recess at 10:09 a.m.

The meeting reconvened at 10:15 a.m.

County Administration — County Administrator David Minke

— 62 Central Services

— 92 Contracted Attorney’s

— 249 Medical Examiner

— 501 Library

— 613 Snake River Watershed

— 702 HRA

— 05 Commissioners

— 72Administration

•County Commissioners – increase in per diem and health insurance

•County Administrator – 4% budget increase.  Includes 5 FT and 1 PT staff.  The economic development coordinator is paid with ARPA funds.

•Snake River Watershed allocation will probably be eliminated once the 1W1P is implemented/grant funded

•HRA – per diems in county budget; everything else in HRA budget

•Medical Examiner – additional $1,500 administrative fee 

General Budget Discussion/Direction

•Currently budget is approximately $1.4 million out of balance

•Can American Rescue Plan Act (ARPA) funds be used to offset anything in the budget?

•Departments to re-evaluate revenue sources

•Health & Human Services:  planned use of reserves to balance budget

•Sheriff’s Office – no strong support for lieutenant position

•Continue with .5 FTE for agriculture educator

•Further budget discussion at September 14, 2021 Special Meeting-Committee of the Whole (at Nemadji)

•The preliminary levy must be adopted by September 30, 2021

With no further business, the meeting adjourned at 11:18 a.m.

Stephen M. Hallan, Chair

Board of Commissioners

David J. Minke, 

County Administrator

Clerk to County Board

Published in the Pine City Pioneer Sept. 16, 2021


Office of the Minnesota Secretary Of state

Certificate of assumed name

Minnesota Statutes, Chapter 333

The filing of an assumed name does not provide a user with exclusive rights to that name. The filing is required for consumer protection in order to enable customers to be able to identify the true owner of a business.

ASSUMED NAME: Til’ the Casket Drops Ink

PRINCIPAL PLACE OF BUSINESS: 525 3rd Ave SE Pine City MN 55063

NAMEHOLDER(S): 

Name: Mandie Milhaupt

Address: 525 3rd Ave SE Pine City MN 55063

I, the undersigned, certify that I am signing this document as the person whose signature is required, or as agent of the person(s) whose signature would be required who has authorized me to sign this document on his/her behalf, or in both capacities. I further certify that I have completed all required fields, and that the information in this document is true and correct and in compliance with the applicable chapter of Minnesota Statues. I understand that by signing this document I am subject to the penalties of perjury as set forth in Section 609.48 as if I had signed this document under oath.

Signed by: Mandie Milhaupt

Mailing Address: None Provided

EMAIL FOR OFFICIAL NOTICES: tilthecasketdrops@gmail.com

Work Item 1169624600033

Original File Number 1169624600033

STATE OF MINNESOTA OFFICE OF THE SECRETARY OF STATE FILED

08/05/2020 11:59 PM

/s/ Steve Simon

Secretary of State

Published in the Pine City Pioneer Sept. 9, 16, 2021


PINE COUNTY ORDINANCE 2021-43 SUMMARY

An ordinance amending the Kettle River Wild and Scenic River Ordinance to: 

–Allow vacation rentals by owner as a conditional use within the Kettle River Wild and Scenic River Districts

And also amending the Pine County Shoreland Management Ordinance, by providing the following:

–Clarifying standards for permitting guest quarters in accessory buildings

–Shoreland map amendments near First Lake, Devils Lake, and Unnamed Basin 58-146.

–Amended minimum lot widths for Recreational and General Development Lakes with public sewer.

–Additional standards for riprap and beach sand blank installation

–Additional language for nonconforming uses, to align with state requirements

Passed and approved this 7th day of September 2021, by the Pine County Board of Commissioners.

Stephen M. Hallan, Chair, 

Board of Commissioners

David J. Minke, 

Administrator, 

Clerk to the County Board

A full text document of the ordinance is available at www.co.pine.mn.us 

Published in the Pine City Pioneer, Sept. 16, 2021

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